Use case
Nextcloud covers most of Microsoft 365. This is the row it does not.
Every organisation leaving Microsoft 365 builds the same comparison, and it is literally a table. Nextcloud fills almost all of it. The row it fills badly is the one where Teams sits, because Talk is a chat application and a team workspace is not a chat application.
The problem
The migration does not fail on mail or files.
Those have obvious replacements and the comparison is easy to win. What is harder to name is the thing Teams became by accident: the place a department went to find each other, agree something and see where the work stood.
- Chat replaces chat, not context. Talk covers the conversation. It does not give a department a page that says who is responsible for what and what state the work is in.
- Boards replace boards, not oversight. Deck covers the cards. It does not tell a manager which project is slipping or why a decision was taken the way it was.
- The gap fills itself. Six months after the cutover, what did not get replaced reappears as private group chats, personal cloud folders and a spreadsheet somebody maintains by hand.
An incomplete replacement is how shadow IT gets back in, and the Teams-shaped hole is the widest opening.
The comparison
What Nextcloud covers, and where it stops.
This is the table most evaluations end up drawing. It is reproduced here so it can be checked rather than taken on trust.
| Microsoft 365 | What covers it | Status |
|---|---|---|
| Exchange and Outlook | Nextcloud Mail and Groupware | Covered |
| OneDrive and SharePoint | Nextcloud Files and Team folders | Covered |
| Word, Excel and PowerPoint | Collabora or ONLYOFFICE | Covered |
| Teams, as chat and calls | Nextcloud Talk | Covered |
| Planner | Nextcloud Deck | Covered |
| SharePoint pages and intranet | Nextcloud Collectives | Covered |
| Teams, as the place a team works | Nothing, until TeamHub | The gap |
A Nextcloud Team on its own is a membership construct: a group you can share a folder or a calendar with. It says who belongs. It does not give those people anywhere to work, which is why that last row stays open even on a well-built Nextcloud.
What changes
What TeamHub adds to a Nextcloud-based replacement.
Three of these are things Microsoft Teams genuinely does not do, which is why they are worth listing separately from the reassurance.
- A page per team. Built on the Nextcloud Team that already exists, carrying that team's messages, work, decisions and applications. Nothing has to be migrated into a new container.
- Decisions that outlive the meeting. A proposal, a category, an approver, a recorded reason and an append-only trail. Teams has no answer to this: chat is where decisions get made and the worst place to keep them.
- Presence measured in half days. A status dot tells you about this second. An organisation needs to know about next Thursday, per person, across the team, synced to each person's own calendar.
- One queue across every team. My Work gathers everything waiting on a person from every team they are in. Teams makes you visit every channel to find out.
What it costs to close the gap
Single-digit euros per seat, per year.
The honest framing is not that TeamHub is cheaper than Microsoft 365, because they are not the same thing. It is narrower and stronger than that: the component that completes the replacement is priced per seat per year, not per seat per month.
- Starter, 1 – 50 seats. €450 a year, which is €9.00 a seat.
- Business, 51 – 100 seats. €850 a year, which is €8.50 a seat.
- Enterprise, 101 seats and above. Quoted, from From €8.40 per seat per year.
All prices exclude VAT and any applicable taxes. Compare it against what your organisation pays today per person: you already know that number, and it is the only comparison that matters.
What to be careful about
Where this argument stops.
A page that only lists advantages is not usable in an internal case, because the first reviewer will find what it left out.
- TeamHub does not replace Microsoft 365 on its own. It is one component of a Nextcloud-based replacement, not the replacement. The rest of the table is Nextcloud's work.
- It does not replace Talk, Files, Calendar or Deck. Those stay the source of truth. If your evaluation expects one application to own everything, TeamHub is the wrong shape.
- Telephony and meeting rooms are Talk's problem, not ours. Evaluate them there.
- There is no hosted TeamHub. It runs inside your Nextcloud, by design. If you want somebody else to run the platform, you want a Nextcloud provider, and we are happy to talk to one with you.
- It is a third-party application. TeamHub is built by Doek Works and is not affiliated with or endorsed by Nextcloud GmbH.
Keep reading
Project delivery
Phases, milestones, budget and a health signal that shows slippage when it happens.
Read the use caseHow it works
How TeamHub sits on top of a Nextcloud you already run, and what it leaves alone.
See how it fitsPricing
Community against licensed, the three packs, and what happens if you do not renew.
View pricingBuilding the case internally?
Tell us what your comparison looks like and where it currently stops. We will tell you honestly which rows TeamHub touches and which it does not.